MINUTES OF TRINITY CRICKET CLUB - EGM
15th March 2014 : HELD AT TRINITY CRICKET CLUB
Stewart Coates Andy Sharrocks
George Hill Subash Fernandez
Brian Cheetham Mike Llewelyn
Chris Jackson Katie Paterson
Chris Jones Joe Friel
Phil Wood Gary Myatt
Brian Martin Sarah Mc Cann
Joe Wheeler Andy Twidell
Dave Gilman Fred Harris
Phil Lowe Josh Muldoon
Richard Higginbotham James Shaw
Stan Aspinall Waqar Malik
Jim Hegarty James Cairns
Andy Fryer John Sandford
Matt Jones Ben Walker
Stewart welcomed everyone to the meeting and reported that the meeting had been called to seek some changes to allow the club and committee to enter into a lease agreement with the church. The background to this is that the club have been actively considering changes to the clubhouse and investigating grants to support this. It is clear that having no lease for the ground and therefore no security is an issue. Discussions with the church have indicated that they are prepared to offer a lease. However, within the church rules, for any lease of 7 years or longer they would have to charge a commercial market rent (which is likely to be £2,500 to £3,00pa). For a lease up to but less than 7 years the rent is likely to be in the region of £100pa. Clearly the second of these options is more sensible for the club and would not leave us having to find a large sum for rent each year in the future. The shorter lease will still not allow us to access larger grants such as Inspired Facilities (where a minimum of a 25 year lease is required) but would provide greater security for the club.
With this in mind the Committee are recommending that the club enter in to a lease of 6 years and 11 months. This will require changes to the Constitution to allow the Committee:
“the power to buy, lease or licence property and sell, let or otherwise dispose of the same provided that no disposal of Stockport Trinity Cricket Club site can be made without the prior written approval of the members voting at a General Meeting”.
Additionally there will be the need for the club to appoint Trustees to manage the lease arrangements and further clauses as follows are required in the constitution to allow this:
a) There shall be four Trustees who shall be appointed by a General Meeting of the club from among club members who are willing to be so appointed.
A Trustee shall hold office during his/her lifetime or until he/she shall resign by notice in writing given to the Committee, or until a resolution removing him/her from office shall be passed at a meeting of the Committee.
b) The land occupied by the club and clubhouse and any lease agreement with the freeholder of the land shall be held by the Trustees for the time being, in their own names, so far as it is necessary and practical, on trust for the use and benefit of the club.
In the event of death, resignation or removal from office of a Trustee, the Committee shall nominate a new Trustee in his/her place, and shall as soon as possible thereafter, take all lawful and practical steps to procure the vesting of the club property into the names of the Trustees as constituted after such nomination.
c) The Trustees shall be indemnified by the members out of assets of the club from and against any liability, costs, expenses and payments whatsoever which may be properly incurred or made by them in the exercise of their duties in relation to any legal proceedings, or which otherwise relate directly or indirectly to the performance of the functions of a Trustee of the club.
4) The liability of the Trustees for the performance of any contractual or other obligation undertaken by them on behalf of the club shall be limited to the assets of the club.”
5) Any document requiring signature by the Trustees shall be signed by any three of the four nominated Trustees.
Stewart confirmed that these matters are being conducted with the church solicitor with the club taking legal advice from Nigel Day.
After discussion the meeting voted on these matters:
“the power to buy, lease etc” Unanimously Agreed
“the power to appoint trustees” Unanimously Agreed
The following Committee members were nominated as Trustees for the club:
Sarah McCann All 4 were Unanimously Appointed
The final part of the meeting’s business concerned amendments required in the Constitution to reflect previous discussions and agreement that subscriptions for Junior members should be replaced by voluntary donations. Such donations will not be a requirement for membership but will allow the club to claim Gift Aid for the amount donated. It was noted that the income of the club (from senior and match subscriptions) is sufficient to meet the running costs of the club without the Junior subscriptions.
It was also noted that the last AGM (November 2013) mistakenly identified a Junior subscription rate that should have referred instead to voluntary donations being invited.
The meeting unanimously agreed that Juniors Subscriptions should be replaced by voluntary donations and that the Junior subscription rate agreed at the last AGM be deleted.
The meeting closed.