MINUTES OF TRINITY CRICKET CLUB COMMITTEE MEETING


13th September 2010 : HELD AT TRINITY CRICKET CLUB


Present                                Apologies

Stewart Coates                     Fred Harris

Chris Jackson                      George Hill

Brian Cheetham                    Eliot Carroll

Dave Gilman

Andy Twidell

Richard Higginbotham

Iain Coates

Jim Hegarty

John Sandford

James Shaw

Phil Lowe

Phil Wood


Stewart updated on the minutes of the previous meeting:

Mowers – we have one new mower and have renegotiated on the price of the 6 blade mower to £350. The intention is to buy this.      

Minutes of the last meeting were accepted as an accurate record and there were no further matters arising that are not covered in the agenda for the meeting.


Agenda

1. Stewart gave the following update:

 He has priced the water hog discussed at the last meeting - £390 + VAT

 There has been an issue with a neighbour who has being tying up his dog on the ground giving it sufficient lead to reach the garden of other neighbours (and antagonise their dogs). They complained to Stewart who has written advising that the dog should be on a shorter lead of use of the ground would be removed. Nothing further heard and the matter seems to be resolved.

 Dates for diaries are: Club Presentation Evening – 15th October

    Club AGM – 8th November at the church

     League Dinner – 12th November

2. Club Constitution Review. Phil L talked the meeting through the various proposals he had made in the document circulated to all committee members.

(a) Club Subscriptions – remove concessionary rate for students/juniors. There was a lengthy discussion on this matter with concerns raised that such a move would compromise Clubmark requirements for equitable and fair subscriptions, the need to comply with Stockport Leisure Key concessions to maintain CASC status and hence for the club to be rate free and the potential impact on the future recruitment of juniors. No conclusion was reached but Brian C agreed to research the requirements of Leisure Key pending a final decision at the AGM when Subscriptions will be discussed.

(b) President/Chairman – length of tenure. Phil is proposing that, to provide continuity for the club, this should change to 3 years. The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

Stewart raised the issue of someone within the club having knowledge of the        day to day work he undertakes so that this could be maintained in his absence – possibly a vice chair. Similar arrangements should also be considered for the groundsman to cover work if he were absent. Stewart will consider options for this.

(c) Committee membership. It was noted that the role of Friendly XI captain has already been recommended as a committee member and noted that the constitution also allows for both junior managers to be on the committee. It was proposed that the committee should have only an additional 3 ex-officio members. The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

(d) Phil proposed that section 12(f) of the current constitution “any two members of the committee may request the Secretary at any time to summon a meeting of the Committee” should be amended to any 5 members. The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

(e) Phil proposed that the quorum for an AGM should be 10 members.  The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

(f) Phil proposed that anyone taking the role of treasurer or secretary must have been a member of the club for 2 years. There was no seconder for this proposal.

(g) Phil proposed that all club members should be contacted by email to nominate for all club officer posts. The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

(h) Club Rules - section 8(b) currently reads – “The Selection Committee will comprise the Chairman, Match Secretary (if appointed), and first and second eleven captains and vice captains plus one other who shall be appointed at the AGM of the club.” Phil proposed that the Selection Committee should be reduced to 5 members only – the chairman 1st and 2nd XI captains and vice captains. The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption. There was no proposal in relation to the role of the chief selector (chairman).

(i) Club Rules section 8(e) currently reads– “Like many other clubs, Trinity Cricket Club has only a very limited number of members who are able or prepared to assist in the running of the club, wicket preparation and repair and general work on the ground and clubhouse. The aim of the club is to develop players who are skilled in the game of cricket but who also contribute to the club for the benefit of the whole. With this in mind, the SC will give preference to those who make a significant contribution to the running of the club who also wish to be considered for selection. All playing members are expected to attend and assist with ground preparation prior to a match on at least four occasions during each season”. The proposal was that this clause should be removed and be replaced by

“Notwithstanding Rules 8(a), 8(d) and 8(f), the Selectors will pick teams for matches giving due thought to factors such as talent and form. However, a player’s selection may be prejudiced by the following;

a) failure in matchday duties, discipline or punctuality

b) unavailability in preceding game(s)

Equally, the Selectors will use the following to improve a player’s chance  of selection;

a) administrative Club work or attendance of pre-season ground  maintenance days  

c) attendance at Winter/Summer nets”  

The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

Club Rules section 8(f) – the words “made arrangements to pay” should be removed and the section should read “No player shall be eligible for selection who has not paid his annual subscription by 31st May of the season then current. The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

Club Rules section 8(g) – should be amended to read – “The Match Secretary, or in his absence the first and second Xl captains shall be responsible for advising players of their selection and may change the selection decisions of the SC without further reference to and the agreement of the SC subject to approval by the chairman.” The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

 (j) Proposed new rule – “Every registered player is expected to help with pre-season ground maintenance. Additionally, he should be actively involved in match day duties. These duties are deemed to be both pre-and post-match and it will not suffice to do just one or the other.” The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

(k) Proposed new rule – “All players are squad members and as such, will not be considered as a member of solely one team i.e a ‘first teamer’ or a ‘second teamer’.  Therefore, their place is not guaranteed so for each game, they will be only considered on the basis of all selection criteria. The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

(l) Proposed new rule – “For home games, players are required to attend 45 minutes before the start and in the case of an away match, 30 minutes. A fine will be imposed for a breach of this rule. When a player fails to attend less than 15 minutes prior to the start, a greater fine will be levied and at the Captain’s discretion, his position or role in the team, altered in preference to those players already present. Fines to be set by the AGM. (suggest £1 and £2). It allows for all players to do the ground preparation and not just the usual suspects. It also encourages team bonding by giving ample time for a structured warm-up practice and team talk.” An amendment was proposed that this new rule should be accepted but without any imposition of a fine. This was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

(m) Proposed new rule – “Each player will be expected to provide a tea for at least one game per season. A list will be compiled by the Captain before the season starts, indicating a specific League game for your tea. It is the responsibility of that named individual to provide tea and if unable to do so, must make his own arrangements to swap dates with a fellow player. The Club will provide a fee to the player making the tea and he will forego the need to pay a Match Sub. Donation to be set by the AGM.” An amendment to remove the words “before the season starts” was proposed and carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

(n) Proposed new rule – “Any player who would have played the relevant League game for the 2nds and is subsequently promoted to the 1sts, should pay no more than half his Match Subs. if;  

                a) a batsman who would have played in the top 6 for the 2nd team, fails to  bat within that range for the 1sts or

    b) a bowler who would have been in the top 4 of the 2nd team bowling    attack, fails to bowl for the 1sts.

     There was no seconder for this proposal.

(o) John Sandford proposed that the age range in the Constitution section 5 should be 7–18 rather than the current 8-18. The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

 (p) It was also proposed that the current “Friendly” team should become the 3rd XI. The proposal was carried and will be taken to the AGM with a positive recommendation by the committee for adoption.

3. Discipline/Appeals Procedure

Chris Jackson reported that it is a clubmark requirement that such a procedure is  required in the Constitution of the club. The draft procedure provided was  accepted in full for inclusion in the Constitution and will be taken to the AGM with  a positive recommendation by the committee for adoption.

4. Clubmark Update

Chris reported that the site visit last month by Gavin Colebourn had been successful and he will be recommending our Clubmark re-approval subject to the club submitting the annual Club Development Plan to the ECB before the end of September. Stewart expressed his thanks to Chris for his work on this issue. Chris reported that there are several matters requiring attention (largely to do with documentation for the club’s qualified coaches) to ensure that we will be successful again in three years. Chris will pass the details to John Sanford.

5. Whistle Blowing Policy and Anti-Bullying Policy

Chris explained that whilst these policies are not strictly requirements now they will be important in terms of keeping ahead of the game with clubmark. The draft procedures provided were accepted in full and will be taken to the AGM with  a positive recommendation by the committee for adoption.

6. Natwest Cricketforce 2011

Chris explained that participation in this event for volunteer work is a requirement to maintain our status as a “focus club.” It essentially involves the organisation of volunteer work to improve the clubhouse/ground on a specific date before the start of next season. It was felt our usual pre-season work could be adapted to meet the criteria with additional requests for volunteers (Friends of Trinity etc). Chris to co-ordinate the arrangements.

7. Club Development Plan

Chris explained that this is a plan which has to be submitted to the ECB each year – before the end of September. It was agreed that Chris will complete the work for this, with assistance from Stewart as necessary, and submit the plan. A copy will be made available, with existing plans from previous years, in the clubhouse.

8. End of Season Groundwork 2010 and Pre-Season 2011

Stewart detailed the following work required at the end of the season:

 Open up the copse of trees, remove the debris from this years’

        verti-draining/scarifying and make space for next years debris.

 Move the sight screens

 Close down the clubhouse

     The proposed day for this work is Saturday 25th September.

      Chris will email all club members asking them to prioritise this date.


      It was agreed that the following work needs to be undertaken pre-season next  year.

 Welding work on the covers

 Renovate the sightscreens and grease the wheels

 Clear the area around the clubhouse

 Clear the area around and behind the new nets


These tasks will be considered as part of the Natwest Cricketforce event.

9. Plans for 2011

It was agreed that, as previously discussed, we should look to form an Under 9’s team next year. Gavin Colebourn has agreed to assist by arranging a formal schools partnership with Nevill Road school and arranging some coaching sessions there which John Sanford will attend. The current Under 11’s will continue.

It was formally agreed to proceed with:

 Verti-draining and scarifying


      Decisions on the following areas of work were deferred until the next meeting:

 Levelling of the ground – Stewart has costings – 6000 sq metres would cost £5400 + VAT

 Purchase of a water hog

 New gates


It was agreed the club should also:

 Anticipate machinery renewal and establish a contingency fund to meet these costs (we will investigate grant opportunities too).

      These plans will be included in the Club Development Plan.

10.Finance

Please see attached Cash and bank Reconciliation dated 13th September.

Brian reported that we currently have £4250 in hand. It was agreed we repay the outstanding loan of £500 to the club member who was thanked for his assistance. Brain also asked that the Gift Aid documentation be maximised as far as possible.

Outstanding expenditure is:

 Work on the roller - £600

 Verti-draining - £300

 End of Season work - £800

 Miscellaneous expenditure - £100

 Mowing Sept/Oct and March/April - £500

 Pre-season 2011 expenditure (insurance, balls, loam, seed, white marking paint - £1000


      It was agreed that £1000 from club funds should be earmarked for the  contingency fund for machinery renewal expenditure – effectively the funds in the  Nationwide account.


      Chris agreed to investigate the running of a “Race Night” next season.

11.Club Welfare Officer’s Report

John confirmed there are no outstanding matters to discuss.

12. End of Season Events

Stewart will email a request for club members to confirm whether they will be attending the league Dinner (cost £21) and the Presentation Evening (cost £10). It was agreed, given that the AGM will have a lengthy agenda given the items discussed tonight, will therefore be held at the Golf Club rather than the church.

13 Any Other Business

Eliot has asked that we consider having a 12th man for the 1st team this weekend given the importance of the game. It was agreed this will be considered at selection.